President’s Office Manager – UAE National only

July 27, 2026
Full Time
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Deadline date:

Job Description

Executive Office Management

  • Manage the daily operations of the President’s Office to ensure efficiency and professionalism.
  • Coordinate and maintain the President’s calendar, appointments, meetings, and official engagements.
  • Prioritise requests and correspondence, ensuring timely follow-up and appropriate action.
  • Organise domestic and international travel arrangements, including itineraries, accommodation, visas, and logistics.
  • Monitor deadlines and ensure timely completion of assigned executive tasks.

Administrative Support

  • Prepare, review, and format reports, presentations, briefing papers, speeches, correspondence, and official documents.
  • Maintain accurate records, filing systems, and confidential documentation.
  • Draft routine correspondence and ensure professional communication on behalf of the President.
  • Coordinate procurement and office resource requirements.

Stakeholder Coordination

  • Serve as the primary liaison between the President’s Office and university leadership, faculty, staff, students, government agencies, accreditation bodies, industry partners, and external organisations.
  • Coordinate meetings with internal and external stakeholders.
  • Facilitate communication and follow-up on executive decisions and action items.

Meeting and Event Management

  • Plan, coordinate, and administer executive meetings, committee meetings, and strategic planning sessions.
  • Prepare meeting agendas, supporting documents, minutes, and action trackers.
  • Coordinate presidential events, ceremonies, official visits, and university functions.
  • Ensure effective logistical support for high-profile meetings and events.

Governance Support

  • Support governance activities involving the President, Board of Trustees, University Council, and executive committees.
  • Maintain governance records and monitor implementation of decisions and resolutions.
  • Ensure documentation complies with institutional policies and governance requirements.

Strategic and Project Support

  • Assist in monitoring strategic initiatives and institutional priorities assigned by the President.
  • Coordinate cross-functional projects involving multiple university departments.
  • Track project milestones and prepare progress reports.
  • Support institutional planning and executive decision-making through research and data collection.

Confidentiality and Compliance

  • Handle sensitive and confidential information with the highest level of discretion.
  • Ensure compliance with university policies, legal requirements, and administrative procedures.
  • Maintain secure management of executive records and official documentation.

Office Administration

  • Supervise administrative processes within the President’s Office.
  • Coordinate office budgets, purchasing, and expense reporting.
  • Recommend improvements to administrative systems and operational efficiency.
  • Support onboarding and coordination of administrative staff within the office, where applicable.

Qualifications

Eligibility

  • UAE National only

Education

  • Bachelor’s degree in Business Administration, Public Administration, Higher Education Administration, Management, or a related field.
  • Master’s degree is preferred.

Experience

  • Minimum of 5–8 years as an Office Manager
  • Experience supporting senior executives, preferably within higher education or a comparable complex organisation.
  • Experience coordinating executive meetings, governance activities, and strategic initiatives.

Knowledge and Skills

  • Excellent organisational and time-management skills.
  • Strong written and verbal communication abilities (Arabic and English).
  • Exceptional attention to detail and accuracy.
  • High level of professionalism, integrity, and discretion.
  • Strong interpersonal and stakeholder management skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Excellent problem-solving and decision-making capabilities.
  • Advanced proficiency in Microsoft Office Suite and digital collaboration platforms.
  • Knowledge of university governance structures and higher education administration is an advantage.

Core Competencies

  • Executive Support
  • Office Management
  • Strategic Coordination
  • Confidentiality and Ethics
  • Stakeholder Relationship Management
  • Communication Excellence
  • Planning and Organisation
  • Project Coordination
  • Governance Administration
  • Adaptability
  • Continuous Improvement

Key Performance Indicators (KPIs)

  • Timely and effective management of the President’s schedule and priorities.
  • Accuracy and quality of executive correspondence and documentation.
  • Timely coordination of executive meetings and follow-up actions.
  • Stakeholder satisfaction with responsiveness and professionalism.
  • Successful coordination of presidential events and official engagements.
  • Compliance with governance and administrative requirements.
  • Timely completion of strategic assignments and executive projects.
  • Effective management of confidential information with zero compliance breaches.

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