Internship and Career Senior Administrator

Job Description

Job Purpose:

The objective of the position of Internship and Career Senior Administrator (ICSA) is to facilitate and manage the placement of students into meaningful and relevant internship opportunities that align with their academic and career goals. The ISA uses independent analysis and judgment to develop, coordinate, and supervise complex and varied administrative tasks in order to implement successful placement for the University of Dubai (UD) interns. The position encompasses two distinct areas of responsibility: Internship development and coordination, employer relations and student/academic department relations.

Key Responsibilities:

Primary Responsibilities – Internship

1. Lead the planning and coordination of internship placements for Law students, including schedule alignment with UK-based academic timelines.
2. Build and sustain relationships with law firms, in-house legal departments, judicial entities, and regulatory authorities to develop new internship opportunities.
3. Create and maintain a dedicated legal-sector employer database for Law internships, regularly updating contacts, placement history, and feedback records.
4. Collaborate with the College of Law, Registration Department and Finance to ensure internship timelines, requirements, and expectations are clearly understood and aligned.
5. Review and process internship training plans and agreements for Law students; follow up with legal organizations to ensure compliance.
6. Provide tailored guidance and internship preparation to Law students, including resume reviews, interview tips, and expectations for legal internships.
7. Address placement challenges in the legal field and propose viable solutions to the ICDC Manager.

Secondary Responsibilities – Career Services & Strategic Programs

1. Support career development programs under DBS and other colleges, including Ministry of Human Resources and Emiratization (MOHRE), 5000 Digital Talents which requires 5 years’ collaboration with UD, and related initiatives.
2. Coordinate the newly introduced Dubai Business School Career Package courses
3. Collect and maintain data relevant to MOE KPIs, particularly in employment relevance, job offers post-internship, and employer feedback.
4. Assist in organizing law-focused and specialized career events, guest speaker sessions, and employer site visits.
5. Respond to employer requests for information about internship and graduates’ employment opportunities related to Law areas.
6. Collaborate with ICDC team members to align reporting practices and career services efforts with accreditation and KPI requirements.
7. Contribute to the preparation of internship and employment tracking reports for quality assurance and accreditation purposes.
8. Assist in marketing internship and career services through outreach materials tailored for Law and strategic program students.

Performance Criteria :

• Number of new law firms/legal departments onboarded as internship providers.
• Timeliness and completion rate of Law student internship placements.
• Employer satisfaction feedback (legal sector).
• Accuracy of KPI-related data submitted.
• Participation in career events/programs aligned with MOE priorities.

Education:

• Education: Bachelor’s degree in Business, Human Resources, Career Counseling, or a related field.
• Career advising certificate preferred.

Experience:

• Minimum two years’ work experience with a recruitment firm or in a university.

Competencies:

• Knowledge of Career and occupational resources, trends, and opportunities.
• Knowledge of Internship Programs: Understanding of internship policies, procedures, and best practices in higher education.
• Student Advising Skills: Ability to provide guidance and support to students throughout the internship process.
• Communication Skills: The position involves producing extensive communication with industry HR professionals. Effective verbal and written communication is highly essential for this role.
• Organizational Skills: Ability to manage multiple internship placements and administrative tasks efficiently.
• Networking Abilities: Capability to network with industry professionals and employers to secure internship opportunities.
• Interpersonal Skills: Strong interpersonal abilities to build relationships and work collaboratively with students, alumni, academics, employers’ human resources staff and other company professionals.
• Problem-Solving Skills: Capacity to resolve issues related to internship placements and student concerns.
• Attention to Detail: Thoroughness in maintaining accurate internship records and documentation.
• Ethical Standards: Adherence to ethical guidelines and confidentiality in handling student and employer information.