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Administrative application

Manager - Procurement & Facilities

Procurements Full Time Academic City, Dubai Posted 20 Jan 2026 Closes 31 Dec 2026
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At a glance

As written in the description
Degree
Bachelor's
Experience
8–12 years of relevant experience
Certification
PMP
ProcurementResearchComplianceFinanceAccreditationQuality assuranceBudgeting

Job Purpose

The position is responsible for leading the University’s procurement and facilities management functions to ensure efficient, compliant, and value-driven operations that support academic, research, and administrative activities. The role oversees end-to-end procurement processes, supplier management, and campus facilities operations while ensuring adherence to institutional policies, regulatory requirements, and audit standards. Through close coordination with internal stakeholders and service providers, the position ensures that campus infrastructure, learning environments, and support services are fully operational, safe, and aligned with the University’s strategic objectives.

Key Responsibilities

  1. 1 Procurement Management
  2. 2Develop and implement procurement strategies that support academic, administrative, and research requirements while ensuring value for money.
  3. 3Manage all procurement activities, including RFQs, RFPs, tenders, evaluations, negotiations, and contract awards.
  4. 4Establish and maintain approved supplier and contractor lists in line with university policies.
  5. 5Ensure procurement processes comply with internal policies, delegation of authority, audit requirements, and applicable laws and regulations.
  6. 6Coordinate closely with academic departments, research centers, and administrative units to understand procurement needs and timelines.
  7. 7Oversee purchase requisitions, purchase orders, contracts, variations, and payment schedules.
  8. 8Monitor supplier performance and service delivery, addressing non-compliance or performance gaps.
  9. 9Identify cost-saving opportunities without compromising academic quality or operational continuity.
  10. 10Prepare procurement plans, spend analysis, tender reports, and management summaries for senior leadership.
  11. 11Support internal and external audits related to procurement activities.
  12. 12 Facilities & Campus Infrastructure Management
  13. 13Manage day-to-day operation, maintenance, and upkeep of university buildings, classrooms, laboratories, offices, residences, and common areas.
  14. 14Oversee preventive and corrective maintenance programs for civil, architectural, mechanical, electrical, plumbing (MEP), and HVAC systems.
  15. 15Ensure facilities meet health, safety, environmental, and statutory requirements applicable to educational institutions.
  16. 16Manage service contracts for cleaning, security, landscaping, waste management, pest control, transportation, and specialist services.
  17. 17Ensure learning spaces, labs, and facilities are fully operational and aligned with academic schedules.
  18. 18Coordinate space planning, classroom utilization, office allocations, relocations, and refurbishments.
  19. 19Plan and manage minor capital works and campus improvement projects.
  20. 20Conduct regular campus inspections and facilities condition assessments.
  21. 21Manage emergency preparedness, incident response, and business continuity support for the University.
  22. 22Maintain accurate asset registers, maintenance logs, compliance records, and statutory documentation.
  23. 23 Governance, Compliance & Stakeholder Coordination
  24. 24Act as the main point of contact for suppliers, contractors, service providers, and relevant authorities.
  25. 25Coordinate with Finance, HR, IT, Academic Affairs, and Student Services to support University operations.
  26. 26Ensure procurement and facilities practices support accreditation, quality assurance, and audit requirements.
  27. 27Prepare regular operational, financial, and compliance reports for senior management and committees.
  28. 28Support internal audits, external audits, inspections, and accreditation visits.
  29. 29Ensure ethical conduct, transparency, and accountability in all procurement and facilities activities.

Authority & Decision-Making

  1. 1Manage procurement and facilities budgets within approved University limits.
  2. 2Recommend contract awards and service agreements for approval in line with delegation of authority.
  3. 3Approve routine operational expenditures within delegated authority levels.
  4. 4Enforce safety, compliance, and performance standards across campus and service providers.

Performance Criteria

  1. 1Procurement compliance and audit outcomes
  2. 2Cost savings and budget adherence
  3. 3Supplier and contractor performance
  4. 4Facilities uptime and classroom readiness
  5. 5Maintenance response and resolution times
  6. 6Health, safety, and regulatory compliance
  7. 7Campus service quality and stakeholder satisfaction
Preferred Qualifications

Education

  1. Bachelor’s degree in Business Administration, Supply Chain Management, Engineering, Facilities Management, or related field.
  2. Professional certification (CIPS, IFMA, PMP, or equivalent) is an advantage.
Preferred Qualifications

Experience

  1. Minimum 8–12 years of relevant experience, including procurement and facilities management.
  2. Experience in a university, educational institution, or large regulated organization is strongly preferred.
  3. Strong understanding of campus facilities, academic operations, and HSE requirements.
Preferred Qualifications

Competencies

  1. 1Strategic procurement and contract negotiation
  2. 2Strong operational and facilities management capability
  3. 3Budgeting, forecasting, and cost control
  4. 4Regulatory compliance and risk management
  5. 5Stakeholder coordination and communication
  6. 6High integrity, attention to detail, and accountability