Senior Administration – Internship

Job Description

Job Purpose :

The objective of the position of Internship Senior Administrator (ISA) is to facilitate and manage the placement of students into
meaningful and relevant internship opportunities that align with their academic and career goals. The ISA uses independent
analysis and judgment to develop, coordinate, and supervise complex and varied administrative tasks in order to implement
successful placement for the University of Dubai (UD) interns. The position encompasses two distinct areas of responsibility:
Internship development and coordination, employer relations and student/academic department relations.

Key Responsibilities :

Primary Responsibilities – Internship

At the onset, Internship Sr. Administrator will complete all logistics arrangements for the Internship Program at least 3 months prior
to the start of Internship. The following are the duties and responsibilities of the ICDC Sr. Administrator:
1. Provide leadership in the development and implementation of a viable internship program.
2. Initiate and build partnerships with employers to develop student opportunities for experiential endeavors nationally and
internationally through verbal and written communications.
3. Oversee the registration process for internship program and Industry Project course.
4. Make initial screening for job descriptions, internship proposals and training plans before forward to faculty superiors.
5. Work collaboratively with colleges and university departments to review internship policies and procedures for ensuring the
academic quality and integrity of internships
6. Ensure that all students, faculty supervisors and employers’ concerns regarding the internship program are addressed in an
efficient and timely manner.
7. Co-create internship material and publications (PowerPoint presentations, Newsletter, flyers, etc.).
8. Co-review and update as needed internship manuals and promotional materials.
9. Research appropriate websites and resources to enhance internship processes and supervision mechanism.
10. Visit internship providers with faculty members from the colleges (if required) to assess the training programs available as well
as the potential of these organizations in term of their profile, structure, size, staff and resources, reputation, and market
standing.
11. Determine what incoming information via mail needs to be communicated to the college; independently drafts correspondence.
12. Plan and co-conduct internship workshops and information programs.
13. Assess the effectiveness of internship programs and propose recommendations for improvement.
14. Prepare and submit report about internship placement to the ICDC and ARO Manager after each semester
15. Maintain internship placement database accurately up to date for purposes of tracking and reporting.
16. Coordinate career-related workshops, webinars, and networking events to meet the needs of UD students, and alumni.
17. Support the alumni major events, if needed.
18. Perform other essential duties and tasks specific to position as requested by the ICDC and ARO Manager.

Secondary Responsibilities – Career Services :

19. Co-organize career events and activities (Open days, face to face and virtual job fairs, employers’ award ceremony, etc.)
20. Co-build and maintain the network of career speakers.
21. Attend requests of possible employers seeking to hire students and graduates.
22. Assist with the maintenance of the online jobs database and circulate employment opportunities among students/ alumni.
23. Use and maintain technology applications within the department, including, but not limited to web-based products and services,
employer and student online services i.e., Career Assessment software, ICDC LinkedIn, to connect students to alumni and job
seekers to employers.
24. Assist in compiling, editing, and distributing Graduates’ Resume Book to prospective employers.
25. Conduct ICDC related surveys.

Performance Criteria :
Depending on the yearly set KPIs.

Preferred Qualifications :
Education :

 Bachelor Degree in Career Counseling, Human Resources, psychology, business management, or other related major.
 Career Coaching certificate preferred.

Experience :
 Minimum two years’ work experience with a recruitment or career counseling firm or in a university.

Competencies :

Knowledge of Career and occupational resources, trends, and opportunities.
Knowledge of Internship Programs: Understanding of internship policies, procedures, and best practices in higher education.
Student Advising Skills: Ability to provide guidance and support to students throughout the internship process.
Communication Skills: The position involves producing extensive communication with industry HR professionals. Effective verbal
and written communication is highly essential for this role.
Organizational Skills: Ability to manage multiple internship placements and administrative tasks efficiently.
Networking Abilities: Capability to network with industry professionals and employers to secure internship opportunities.
Interpersonal Skills: Strong interpersonal abilities to build relationships and work collaboratively with students, alumni, academics,
employers’ human resources staff and other company professionals.
Problem-Solving Skills: Capacity to resolve issues related to internship placements and student concerns.
Attention to Detail: Thoroughness in maintaining accurate internship records and documentation.
Ethical Standards: Adherence to ethical guidelines and confidentiality in handling student and employer information.